FOR EMR & PRACTICE MANAGMENT SYSTEMS TRUSTED BY PHYSICIANS NATIONWIDE

Today’s computer hardware and servers, from inception, are designed to offer years of trouble free service. However, unforeseen circumstances can occur or these man-made machines can fail from time to time. True Defense is designed to give you the ability to recover from these events.

Most EMR users carry out their backup on a daily basis through backup tapes or hard drives. However the reality is that people do tend to forget at times to swap out the drive or carry the backup offsite. This puts you in a fair amount of risk. If there is a data related disaster you may find out that the instrument used to backup your data on is corrupted or the person designated forgets to carry out the backup. Also, if the backup is taken offsite it maybe damaged or stolen so there are many troubling possibilities.

True Defense Online Backup will compress and encrypt data before sending it to the secure server. TD Backup Systems offers secure data backup software and data backup systems for online data backup.

The Encryption Key generated by TD Backup Systems is known only to the customer, and is never transmitted to the Server nor is it passed on to TD Backup Systems. Data are stored on the TD Backup Systems Server in compressed and encrypted archives that are not accessible by the TD Backup Systems staff.

TD Backup Systems is an excellent choice to help companies comply with the Final Security Rule. TD Backup Systems also complies with the Privacy section, even though TD Backup Systems and other like providers are not "Covered Entities" as defined by the current rules, and thus are not required to comply with it.

In addition, TD Backup Systems can help customers comply with other provisions of the rules as part of a larger data protection and disaster recovery plan.

HIPAA Requirements:

You will be in violation of HIPAA requirements if there are no offsite copies of your EMR data. Other situations may arise such as lawsuits, loss of patient care, complete patient and financial data loss, etc. The EMR data is pertinent to the patients and the PM data is pertinent the group’s finances.

Privacy Laws: You could unintentionally be in violation of privacy laws if your current backup is misplaced or stolen. True Defense offers a safe and reliable way of maintaining a HIPAA compliant offsite copy of your data. Right before your data leaves your server, it is encrypted and compressed (which surpasses HIPAA standards) prior to transmission to our data centers. Your data will not be accessible to anyone other than yourself (not even True Defense) for you will be the only one with the encryption password.

HIPAA Background:

In 1996, a bill known as the Kennedy-Kassebaum Bill was passed by the U.S. Congress and signed into law by President Bill Clinton. The new law was known as the Health Insurance Portability and Accountability Act of 1996, or more commonly, HIPAA . It had started as a measure to ensure that workers could keep their health insurance when they changed jobs. By the time of its passage, it had become much more complex and far-ranging, affecting the vast majority of all health-care entities in the United States. Click here to view a PDF of more HIPAA policy information.